Accreditation Update

The Response is Underway

One of the keys to a successful accreditation follow-up is a truly coordinated report along with direct and aggressive response to the accreditation teams’ recommendations. President Chapdelaine has brought in someone who has handled several accreditations at the community college level and will be extremely valuable in coordinating our efforts here at Trade Tech. Interim Vice President of Academic Affairs Kathleen Burke-Kelly has been given the duties of commission liaison. She will be the point person on all of our efforts toward responding successfully to the Accrediting Commission. She will be assisted by consultant Don Averill who brings years of experience on both sides of the accreditation equation. Please remember that our new accreditation report is due on March 15^th, 2010 which means it must be finished weeks in advance of that date. Our accreditation visit is slated for April 2010.

We Need the Entire College to Get Involved

There will be opportunities for many of you to join committees, or be diligent about responding to program review whether you work in an instructional or non-instructional area. Please get involved and offer input and documentation. The only way we will be successful with this effort is if we clearly document the work being done at this college. If you asked for information or a report, please complete it quickly and thoroughly, because we are under intense deadline pressure. If you are not asked to join a committee, volunteer to assist. Our future depends on it.

College Council Moves Ahead on Items

The College Council held a lengthy meeting on Monday, September 21^st to discuss and vote on some action items pertaining to structure and procedures directly related to our accreditation response.

1. VP Mary Gallagher was elected co-chair of the College Council. She replaces Dean of Student Services, Dr. Theda Douglas, who provided insightful and excellent service to the council.  In addition, the council approved rules for the co-chairs of College Council standing committees. The co-chairs of these committees can be faculty, staff or administration. Both positions may not be held by one group.
2. The Budget Subcommittee was dissolved and the Budget and Planning Committee was returned to its previous membership make-up of the 2007-2008 academic year, with the addition of the Chair of Chairs and the recently-created fourth Vice President’s position.
3. The annual college priorities recommended by the Budget and Planning Committee was approved. These priorities may now be used in completing Program Review Updates.
4. The accreditation-related work groups of the Budget and Planning Committee that were created over the summer in response to the ACCJC findings were disbanded.
5. An Accreditation Steering Committee (ASC) was established. Its membership includes an Academic Senate nominee and the Accreditation Liaison Officer as co-chairs, the four vice-presidents, the Academic Senate President, the Faculty Guild Chapter Chair, Staff Guild Chapter Chair, Chair of Chairs and the ASO president. The resource memebers include faculty chair of Program Review, Program Viability and Student Learning Outcomes and Student Area Outcomes, and the Dean of Institutional Effectiveness. The ASC will manage all required resoponses to the ACCJC and updates to the Board of Trustees on the status of accreditation activities.
6. The timeline for 2010 response to ACCJC was approved. (see below)
7. The integrated program review, planning and budget process was approved.
8. The master committee meeting calendar was discussed, adjusted and approved.  (see below)

ACCJC Response Timeline 2009-2010

Spring 2010 Report Cycle

Approved report due to the ACCJC: March 15, 2010

Proposed Board Approval date: March 10, 2010 – meeting at the District Office

Delivered for Board review by: March 3, 2010

Final report signed by President/College Representatives by March 1, 2010

Final Report prepared February 22-26, 2010

Report reviewed by College Council on: January 25, 2010* (Meeting moved due to Martin Luther King Jr. Holiday) and February 22, 2010* (Meeting moved due to Presidents Day)

College-wide Convocation to discuss the draft response: Friday, February 19, 2010

Final draft report incorporating public comment prepared February 15-19, 2010

Draft of report available for campus-wide review and comment from: January 22-February 19, 2010

Draft report written: December 7, 2009 – January 22, 2010

Required actions by December 18, 2009:

College Recommendation 1 – Theme: Institutional Integrity:

• Document the creation of venues and forums to permit and practice dialogue on key college issues

College Recommendation 2 – Theme: Evaluation, Planning, and Improvement:

• Integrate planning and program review with decision-making regarding human, physical, technological resources with fiscal planning
• Create a clear cycle of planning and resource allocation including annual and longer timelines
• Document the use of current and relevant internal and external scan data, analysis of data, and a committee review process
• Create and implement a continuous cycle of evaluation

College Recommendation 6 – Theme: Participatory Governance:

• Complete Collegial Consultation Handbook including the following:
  • a formal written policy describing consultation and decision-making structures and processes including a definition of the roles and responsibilities of the various constituent groups
  • a timeline of planning processes including a system for formal evaluation of all planning and decision-making.

CALENDAR FOR STANDING COMMITTEES

1^st Week of Month

• MONDAY
  • Voc. Ed/CTE  (12:00pm – 1:15pm)
  • College Council  (1:15pm – 3:00pm)
• TUESDAY
  • Chairs  (1:15pm – 2:30pm)
  • Program Review  (2:30pm – 4:00pm)
• WEDNESDAY
  • Student Success  (2:30pm—4:00pm)
• THURSDAY
  • Academic Council  (1:30pm – 3:00pm)
  • ASO  (2:00pm – 3:00pm)
• FRIDAY
  • Chancellor’s Cabinet  (8:00am – 5:00pm)

2^nd Week of Month

• MONDAY
  • Ed Policies  (1:30pm – 3:00pm)
• TUESDAY
  • Academic Senate  (1:30pm – 3:30pm)
  • District AFT Exec (Offsite)  (1:00pm – 5:00pm)
• WEDNESDAY
  • Teamsters  (10:00am – 11:00am)
  • AFT Reps  (12:30pm – 2:30pm)
  • DDL  (3:00pm – 4:30pm)
• THURSDAY
  • CTE Dean’s Mtg (District)  (1:30pm – 3:00pm)
  • Student Services  (9:30am – 11:30am)
  • Budget & Planning  (1:30pm – 3:30pm)
  • ASO  (3:30pm – 4:30pm)
• FRIDAY
  • Academic VPs Council  (9:00am – 12:00pm)

3^rd Week of Month

• MONDAY
  • Academic Senate Accreditation Mtgs (if needed)  (12:00pm – 1:00pm)
  • College Council  (1:15pm – 3:00pm)
• TUESDAY
  • Enrollment Mgmt (1:15pm – 3:00pm)
  • AFT (Offsite)  (2:00pm – 5:00pm)
• WEDNESDAY
  • Basic Skills  (2:00pm – 4:00pm)
  • District Budget Committee (Offsite)  (1:30pm – 3:30pm)
• THURSDAY
  • Technology Enhancement  (1:30pm – 2:30pm)
  • Academic Rank  (1:30pm – 3:00pm)
  • ASO  (3:00pm – 4:00pm)
• FRIDAY
  • Administration VPs Council  (9:00am – 12:00pm)
  • Student Svcs. VPs Council  (9:00am – 12:00pm)
  • Program Review  (2:30pm – 4:00pm)

4^th Week of Month

• MONDAY
  • Work Environment  (1:15pm – 3:00pm)
  • Staff Development  (3:00pm – 4:00pm)
• TUESDAY
  • Curriculum (1:30pm – 3:00pm)
  • SLO  (3:00pm – 4:00pm)
• WEDNESDAY
  • Marketing  (1:15pm – 3:00pm)
• THURSDAY
  • ASO  (2:00pm – 3:00pm)
  • District Academic Senate (Offsite)  (2:00pm – 4:00pm)
  • Design Academy Working Group
• FRIDAY
  • District Planning Committee (offsite)  (1:00pm – 3:00pm)

This is the new College Council Standing Committee master schedule. Through weeks of effort, the committees have worked to remove as many conflicts among committees as possible. This so as many people can participate as possible. Please note that College Council itself will meet twice a month during this critical period prior to our accreditation visit.

We encourage your response to all accreditation updates.