Withdrawal Policy

Change of Enrollment:  Colleges must review payments of funds to students each enrollment period to determine if students have received an overpayment.  If you are paid at one level of enrollment and then drop units, you may be subject to repayment of some of the funds you received.

It is your responsibility to drop your classes through the Admissions Office if you do not attend.  Failure to drop classes may result in a financial aid overpayment, which may require repayment of the financial aid you received.

Example:  You were enrolled in 12 units (full-time) at the beginning of the semester and received your first check for $1,000.  You then drop 3 classes (9 units) and remain in 3 units (less than half-time).  The full payment for less than half-time enrollment is $432.  You are overpaid $568 and you must repay this amount before receiving any further financial aid.

If it is determined that you owe a repayment, and you do NOT repay the funds, a hold will be placed on your academic record, your debt will be reported to the U. S. Department of Education for collection, and you will not be eligible for further financial aid at any postsecondary institution until the debt is paid in full.

Students who receive federal financial aid and then withdraw from ALL classes may have to repay some of the federal funds they received.


Students who receive federal financial aid and then withdraw from ALL classes at their financial aid processing school may have to repay some or all of the federal funds they received.  This also applies to students enrolled at more than one campus.

The student’s eligibility for financial aid is based upon enrollment.  The Higher Education Amendment of 1998 governs the Return to Title IV Funds Policy for a student who completely withdraws from a period of enrollment (i.e., semester).  These rules assume that a student “earns” aid based on his/her semester enrollment.  “Unearned” aid, other than Federal Work-Study, must be returned.  Unearned aid is the amount of federal financial aid disbursed that exceeds the amount the student has earned.  Unearned aid may be subject to repayment.

During the first 60% of the semester enrollment, a student “earns” aid in direct proportion to the length of time of his/her enrollment.  The percentage of time the student remained enrolled is the percentage of aid for that period for which the student earned his/her aid.  A student who remains enrolled beyond the 60% point of the semester has earned all of his/her aid disbursed for the period.  If a student owes a repayment, the student will be notified by email.  The repayment may include institutional charges.

The student has 45 calendar days from the date of the notification to repay.  A hold will be placed on the student’s academic and financial aid records.  The hold will prevent the student from receiving college services and will jeopardize future financial aid eligibility.  Unpaid overpayments can be reported to the U.S. Department of Education for collection.

 It is advised that you contact the Financial Aid Office before withdrawing from all of your classes so you understand the results of your actions.  For the refund policy on enrollment fees and non-resident tuition, please see the College Schedule of Classes or the College Catalog.


Again: Failure to repay these funds will result in the denial of future federal financial aid at all colleges.    The college is also required to report grant overpayments to the National Student Loan Data System.