Sending and Receiving Fax via Email (eFax)


Sending and Receiving Fax via Email (eFax)

Exchange users (faculty and staff) can send faxes via email. This service reduces the need for fax machines and printing costs. Supported document formats are pdf, html, jpg, gif, rtf, Word, PowerPoint, and Excel. Note: Outbound international faxes are blocked.

In order to begin receiving faxes via email, your department must have a fax email account associated with a fax number.

 Sending a Fax via Email

You can send faxes via email from campus to local and US long distance numbers. This service is not available for international numbers.

 Step 1: Open your email and create a new email message.

 Step 2: In the To field, enter the recipient’s fax number in the following formats

Destination Email ‘To’ Field
To Off-Campus/Long Distance
(US-only, add ’91’ before the number)

Note: The brackets surrounding the text are required. Use recipient numbers (#) after 91. Always including the Subject in your email. (See the example picture below).

 Step 3: Add attachments to the message. Messages that do not have attachments will not be sent. You can add multiple attachments and they will be printed in the order that they are attached. The following formats are supported: Word, PowerPoint, Excel, PDF, HTML, JPG, and GIF.

Note: The body of the e-mail message will be ignored. If you would like a cover letter, add it document as the first attachment.

 Step 4: Send the message.

 Receiving Faxes via Email

Once your department has a fax email account, inbound faxes will appear as new email messages in this separate email account.