Collection Development Policy


Overview

Collection Development is the process of selecting books, periodicals, and electronic resources for Los Angeles Trade-Technical College (LATTC) Library. In its Collection Development activities, the LATTC Library respects the principles of intellectual freedom as outlined in the American Library Association documents, the Library Bill of Rights and the Freedom to Read Statement.

The primary objective of collection development activities at the Los Angeles Trade-Tech Library is to build and maintain a library collection which supports student success at the college.  Towards this goal, the library supports the teaching needs of the faculty and the research needs of students by developing a relevant collection.

Responsibilities for developing the Library’s resources and collections are shared among the Library Faculty, also known as Library Faculty Liaisons.  They support collection development in specific disciplines and subject areas. The goal of Library Faculty Liaisons working with input from Faculty in their disciplines is providing information resources which support the campus curriculum and meet current and future needs of our campus community. Faculty with questions or comments about the Library’s collection are encouraged to consult the Library Faculty Liaison in their subject area.


Collection Development Library Faculty Liaisons

Please see the list within the “Personnel & Liaisons” page.

Guidelines for Selection

Books, Periodicals or Electronic Resources:

LATTC students and faculty are encouraged to make new collection development recommendations for purchase to the Library. The Library will try to fulfill appropriate, curriculum-relevant requests within budget limits. Please note that the Library reserves the right to make all final decisions on Collection Development purchases.

    A. Purposes

Library books and other electronic library resources are purchases to serve five basic purposes:

  • to be used by students in connection with class work
  • to aid instructors in preparing for the teaching of classes
  • to aid the college staff in professional duties
  • to allow all library users to pursue general intellectual and cultural development
  • to allow for recreational reading
    B. Evaluation

Additional to current holdings are evaluated according to:

  • The nature of the curriculum
  • The size and timeliness of the current collection in specific subject fields
  • The adequacy of the book collection in specific subject fields
  • The cultural and professional needs of the administration, faculty, and students.
    C. Standards

1. NONFICTION:  selection of nonfiction material is based on its relation to curriculum, accuracy of content, quality of writing, cost, format, extent to which the subject matter is represented in the collection, social significance, and timeliness or permanent value.

2. FICTION: Fiction is evaluated according to the above standards plus readability and literary style.

3. REFERENCE MATERIALS:  Reference material is chose by its basis of authority, reliability, scope, treatment, arrangement, format, cost, relation to existing holdings, and frequency of use.

4.  TEXTBOOKS:  The Library does not purchase copies of the textbooks currently used in classrooms.  Faculty members are encouraged to provide the library with a copy of their course textbook from the publisher for placement on Faculty Reserve for their classes.

5.  MAGAZINES, JOURNALS AND NEWSPAPERS:  Due to budgetary constraints, the high inflation rates for periodical subscriptions and the ongoing fiscal commitment required of periodicals, the Library is very limited in its ability to fulfill requests for new periodical subscriptions.

    1. Faculty wishing to submit a new periodical subscription request should do so via email to their Library Faculty Liaison. Please include with all requests information specifying how the periodical supports the curriculum and course numbers and assignments involving the requested title. Other factors used in evaluating periodical requests include cost, the availability of indexing, access to a full-text online version of the periodical, etc

6.  ELECTRONIC MEDIA:  The Library provides several electronic databases that provide numerous full-text magazine, newspaper, and scholarly journal articles. Other electronic database meedia will be added as the financial means become available.

RECOMMENDATION PROCEDURE:

Faculty wishing to recommend resources are asked to contact their Library Faculty Liaison.  Faculty may submit written resource requests to their Library Faculty Liaison via email or campus mail.  Questions regarding a request will be routed back to the requester by the Library Faculty Liaison for that subject area.

Student requests are encouraged.  Such requests are given careful consideration and are assessed according to the materials selection policy.  All requests are reviewed and coordinated by the faculty librarians.  Other materials are slected by the librarians from standard buying guides, bibliographies, personal examination of materials, and from book reviews taken from scholarly journals.

 For all Library requests, please provide your name, department and the following information as known:

Books

  • Title (including subtitle)
  • Author
  • ISBN (International Standard Book Number)
  • Publisher and Publication Date
  • Edition (if not first)
  • Series (if any)
  • Price

Book Request Form

Please include the ISBN and price if possible, as these will facilitate the processing of your requests.  Feel free to legibly mark and submit pages from publisher catalogs, flyers and advertisements, photocopies of reviews from journals or bibliographies from books, etc., to your Library Faculty Liaison.  Please  send requests to your Library Faculty Liaison’s email campus address.

 The Library strives to collect the monographs authored or edited by LATTC faculty. If you have a new book being published, or if the Library is lacking an earlier one, please contact your department library liaison.  Donations to the LATTC Library of faculty-authored titles are always appreciated.

Deselection of Library Materials

Library Faculty deselection of Library materials is the process of systematically removing items in all formats from the collection.  Deselection is vital to the maintenance of a current, academically relevant Library collection. The deselection process provides quality control by regularly eliminating from the collection materials that are outdated, inaccurate, worn-out or no longer appropriate to current curriculum or to student or faculty interests.  In addition, the deselection process creates space for new, curriculum-relevant Library resources.

LATTC Library Faculty have the responsibility for organizing and conducting planned, ongoing deselection.   LATTC Faculty with appropriate subject expertise are encouraged to participate in deselection in their disciplines and Faculty are regularly consulted when items are recommended for deselection.  Please contact the Library Faculty Liaison in your discipline area to arrange a meeting to review materials or review materials at your convenience when the Library is open.

Each fall and spring semester books and materials that meet the criteria for deselection are temporarily relocated for faculty review for that semester.  Faculty may request certain books and materials be reconsidered for the collection. Please email your Library Faculty Liaison with a written list of requested items and a brief rationale for retention. If there are no responses regarding a title within the semester, the Library will proceed with the deselection process.

Library Faculty criteria regarding deselecting materials include the following:

  • Does the content of the book or item support current curriculum and academic programs?
  • Is the information current?
  • Is the information dated or inaccurate?
  • Outdated formats
  • Does the library own multiple copies?
  • Circulation history or usage patterns
  • Is there a more current edition with significant new material available?
  • Does the library have more current titles on the same subject?
  • Is the book in poor condition and readily available from another library?
  • Physical deterioration of material which cannot be readily repaired or for which the cost of preservation exceeds the usefulness of the information
  • Cancellation of a course or program
  • Duplication of content
  • Equivalent information available online
  • Incomplete set or parts missing
  • Space considerations
  • Some Library materials such as items considered classic works in their field have long-term value and will remain in the collection despite lack of circulation
  • A title may be retained if the author has a reputation for being an authority on the topic.

Donating Materials to the Library

The LATTC Library and Learning Resources Center welcomes donations of books and other information resources which strengthen the existing collection and support the college curriculum and educational programs.  Gift materials are reviewed by the appropriate Library Faculty Liaison for inclusion in the Library’s collection based on the Library’s Collection Development Guide.

Please note that gifts are presumed to be given without condition and upon receipt, gifts become the property of the college.  Any specific conditions placed upon an offered gift must be negotiated and agreed upon by the Library Chair before delivery.

Disposition of gifts not added to the collection is at the discretion of the Library and may include selling the items at Library book sales, donating the materials to other institutions or recycling materials.

Gifts – Basic Guidelines

Generally, current non-fiction books which fall within the scope of the current LATTC curriculum are the most appropriate materials to donate to the Library.  With few exceptions, the following types of materials may not be added to the library’s collection:

  • Subjects/areas that are outside faculty or student interest or the LATTC curriculum
  • Textbooks not in use at LATTC
  • Duplicates and/or earlier editions of titles owned by the library (unless they are high use titles or in pristine condition)
  • Material in very poor physical condition and/or beyond repair
  • Ephemera – printed pamphlets, flyers, booklets, etc.
  • Professional libraries (e.g., superseded legal or medical materials)
  • Media materials in formats not collected by the library
  • Short-runs or individual copies of periodicals
Gifts – Acknowledgments

Upon request, an acknowledgment of a donation will be sent to the donor several weeks after its receipt.  Please note that the acknowledgment confirms the quantity and nature of the gift only. It is not an inventory and does not place a value on the gift for tax or other purposes.

Material Donation Form

donation receipt

Gifts – Delivery

In most cases, gifts are to be delivered to the Library.    Donations may be delivered directly to one of the Faculty Librarians when the Library is open.